Administrative Assistant

Full Job Description

Overview:

• We are seeking a detail-oriented Administrative Assistant to join our family office of companies.

Duties:

• Provide administrative support including managing calendars, scheduling appointments, routing documents for signature and approval, and organizing meetings.
• Perform data entry tasks accurately and in a timely manner.
• Input invoices for all company entities in QuickBooks.
• Serve as incoming contact and courier for internal and external stakeholders, vendors, partners and family members.
• Maintain and update vendor files and required documentation.
• Manage and update financial binders for executive review.
• Handle mail and banking-related duties.
• Create and maintain files for various company functions.
• Assist with office management duties such as maintaining supplies and equipment.
• Handle phone calls and correspondence professionally.
• Assist with personal assistant duties for executive as required.
• Provide administrative support to all office staff as needed

Requirements:

• Proven experience in an administrative role, preferably with knowledge of office procedures.
• Proficiency in using office software and phone systems.
• Strong organizational skills with the ability to multitask effectively.
• Notary public a plus.
• Ability to work under moderate supervision.
• Self-motivated, self-starter and willingness to grow into role with additional responsibilities.

Experience:

• Administrative support: 2 years (Required)

Pay: $18.00 – $22.00 per hour