Administrative Assistant (NX) – Family Office

Responsibilities

• Managing the daily schedule of the MSFO Client Management Team
• Handling all travel arrangements for the officers of the MSFO Client Management Team (booking flights, hotels, and ground transportation; collecting all relevant details and preparing trip itineraries; communicating with trip organizers)
• Organizing and submitting all expenses for the MSFO Client Management Team
• Assisting team Managing Directors and Executive Directors with scheduling, travel arrangements, and expense submissions as needed
• Maintaining the team’s master client and field engagement schedule
• Planning, organizing, and implementing events such as team meetings and retreats, and industry events/conferences
• Performing administrative responsibilities such as maintaining files, photocopying, faxing, collating, etc., as needed
• Taking on special projects as assigned by the Head of MSFO

Qualifications

• Bachelor’s degree preferred
• Two to four years experience in supporting a senior executive or team plus experience managing complex calendars
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Exceptional writing, editing, and proofreading skills
• Familiarity with Morgan Stanley and the financial/wealth management industry a plus
• Excellent organization and time-management skills
• A detail-oriented self-starter with prior experience in the financial services industry or with a strategy or internal consulting team
• Someone who exhibits sound judgment with the ability to prioritize and make decisions
• Energetic and eager to tackle new projects and ideas
• Comfortable interacting with high-level executives
• A team player capable of cultivating productive working relationships across the firm