Corporate Assistant (Family Office)

The Role:

• Finance & Corporate Secretariat
• Basic accounting and bookkeeping duties.
• Assist in audit, tax, and business fillings as well as government agencies reporting.
• Coordinating board meetings and AGMs.

HR & Office Administration:

• Support basic HR work such as payroll (less than 5 headcounts) management and process staff claims.
• Travel management and booking of local and overseas trips.
• Office maintenance and upkeep.
• Meeting scheduling and logistics coordination.
• Handle office subscriptions and petty cash management.
• Organizing and supporting the family office meetings and activities.
• Ad-hoc tasks with the family activities and coordinating with relevant counterparties.

Your Profile:

• 5-7 years experience in office administration and corporate support function, preferably gained from a family office or investment management environment.
• Possesses a Diploma or Degree in finance/business/HR disciplines.
• Good communication skills (both written and verbal) and proficiency in English and Chinese languages as this role requires communication with Chinese counterparts.
• Desired attributes: meticulous, proactive, and sense of urgency.
• Good organizational skills and detail-oriented.

Desired Skills and Experience:

• Travel Arrangements, Tax, Office Management, Payroll, Office Administration, Accounting, Good Communication Skills, Bookkeeping, Administrative Support, Team Player, Human Resources, Travel Management, Scheduling, Audit