Executive Assistant

Full Job Description:

• Busy executive seeks strong support from a qualified, educated executive assistant who can manage across a wide range of professional and personal projects.
• Responsibilities will span professional support for a financial services firm, engagement in a variety of philanthropic commitments, and personal financial affairs.

Responsibilities:

• Manage professional and personal scheduling, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate scheduling and calendar management, as well as content and flow of information to team members and clients
• Manage travel logistics and activities
• Provide administrative support, including project tracking, spreadsheet creation, and maintenance of the filing system and contacts database
• Organize team communications and plan events
• Coordinate and manage personal affairs including travel, homes, cars, insurance, payments, and philanthropic activities
• Maintain professionalism and strict confidentiality with all materials

Required Skills and Qualifications:

• Two or more years of experience in an administrative role supporting senior executive(s)
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player
• Ability to maintain confidentiality of information related to the company and its employees

Preferred Skills:

• Experience with project management and tracking software
• Creation of spreadsheets for budgeting and other tracking purposes
• Knowledge of Salesforce.com
• Knowledge of the financial services industry
• Comfort with budgeting, negotiation, and contracting

Pay: $80,000.00 – $120,000.00 per year