Trust Administrator

Website Stonehage Fleming

Our vision is to be the pre-eminent independent adviser to the world’s leading families and wealth creators.

About The Job


  • Stonehage Fleming provides a range of services from long-term strategic planning and investments to day-to-day advice and administration to over 250 families of substantial wealth.
  • The Group employs over 900 people in 19 offices across 14 geographies.

Overall Purpose:

  • The Administrator will work as part of a Client Workgroup within the Family Office team in the Isle of Man and will deal with all aspects of the administration of multi-jurisdictional trusts and companies always ensuring excellent client service.
  • Personal Development Plans will be agreed on an annual basis.
  • Training will be provided as necessary.

Working Relationships:

  • The position reports to the workgroup manager.
  • This role involves close and regular interaction with all members of the Family Office Client Support Team, Banking and Compliance department as well as Directors/Senior Management of Family Office and external clients and business contacts

Key Responsibilities:

Principal Elements and Accountabilities:

  • Administer the formation of trusts and the incorporation of companies
  • Liaise with clients, professional advisors and other third parties
  • Prepare documents in relation to transactions, including minutes and resolutions
  • Open and maintain bank accounts, including payment instructions, reviewing, and filing bank statements
  • Maintain company and trust records, including due diligence, in line procedures and AML regulations
  • Arranging, investment reviews for both trusts and companies and interpreting the outcomes and actions ensuring any requirements are implemented
  • Demonstrate technical knowledge and understanding of transactions demonstrating commercial acumen
  • Perform all aspects of company and trust administration
  • Recognise and contribute to the mitigation of risk, ensuring compliance with legal and regulatory requirements
  • Contribute to the achievement of the team’s Key Performance Indicators
  • Participate in ad hoc projects as required
  • Maintain accurate timesheets daily

Qualifications and Experience:

  • Have a minimum of 2 – 3 years’ recent experience in the administration of trusts and international companies
  • Educated to at least GCSE level or equivalent
  • Already studying or be willing to study, STEP or ICSA
  • Experience of working in a similar role, supporting different businesses with different competing objectives
  • Good understanding of Family Office and HNW / UHNW market
  • Good understanding of associated regulatory requirements

Competencies and Behaviours:

  • Proactive, self-starter, able to think and work independently
  • Excellent problem solver
  • Well organized with flexibility in working situations
  • Able to work independently as well as part of a team
  • Excellent written and verbal communication skills with attention to detail

Education Level:

  • High School or Equivalent

Experience Level

  • Mid Level

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