Executive Assistant to the Founder, Family Office, Hong Kong

Michael Page is hiring an Executive Assistant for the CEO and founder of a Hong Kong family office; the founder comes from a tech background and wants someone comfortable with less traditional, entrepreneurial ways of working. The role covers calendars, travel, correspondence and presentations, confidential files, expenses and coordination with lawyers, accountants and other advisers. Needs around 5–6 years of secretarial support, fluent English, Cantonese and Mandarin, and comfort with Microsoft Office and AI tools.

- Family Office - Flexible Work Arrangements

About Our Client My client is a family office and they are looking for an EA to support the CEO/ Founder. He comes from a tech background and he is looking for someone who wants to get out of the traditional ways of working and enter the new wave of entrepreneurship.

Job Description As an Executive Assistant, your main responsibilities will include:

- Managing executives' calendars, scheduling meetings, and coordinating appointments. - Handling travel arrangements, including booking flights, accommodation, and itineraries. - Preparing and editing correspondence, reports, and presentations. - Maintaining confidential files and sensitive information securely. - Arranging meetings with external vendors eg Lawyers, Accountants and other service providers - Managing expense reports and processing reimbursements. - Liaising with internal departments and external stakeholders on behalf of executives. - Providing general administrative support to ensure efficient office operations.

The Successful Applicant A successful Executive Assistant should have: - Higher education in business administration or relevant studies - Around 5-6 years solid secretarial support experience - Strong organisational and multitasking skills with attention to detail. - Proficiency in Microsoft Office Suite and AI platforms - Excellent written and verbal communication skills in English, Cantonese and Mandarin - Ability to handle confidential information with discretion and professionalism. - Proactive and resourceful approach to problem-solving. - Capability to work efficiently under pressure and meet tight deadlines.

What's on Offer - Discretionary Bonus - Medical Insurance