Accounting Specialist

About The Job

About You:

• Are you looking for a place to work where you can grow your career?
• Are you excited by the challenges and intricacies of the building process?
• Do you want to work with a team that is willing to support you and always encourage you to reach your greatest potential?
• Then our company is the place for you.
• We have built a culture of excellence, and our people are our greatest asset.
• You will be a part of the family and with that comes great pride in serving our clients, working closely as a team, and achieving success on every project.

Job Summary:

• The Family Office Accounting Specialist will be responsible for recording and maintaining the family’s daily financial transactions, monitoring cash flow, and producing reports to assist managers in making strategic decisions.
• This is a safety-sensitive position.

Responsibilities Include:

• Accounting
• Managing the day-to-day bookkeeping tasks within the accounting software such as accounts payable and receivable, cutting checks, and sending out invoices.
• Establishing different accounts, as needed.
• Creating new companies’ chart of accounts in accounting software for newly created entities.
• Ability to perform balance sheet reconciliations such as monthly bank reconciliations, intercompany transactions, and note payables to financial institutions.
• Record keeping
• Maintaining records for multiple entities and ensuring documentation is accurate.
• Works with team to maintain daily cash schedules and summaries for management review.
• Preparing the annual 1099 filings for all required entities under the supervision of a manager.
• Advises management on compliance needs and deadlines.
• Administrative
• Responding to the owner/manager requests, managing vendor relationships, and providing support to the family.
• Ensures the accuracy and completion of the monthly transaction deadlines.
• Assists with daily mail functions and tax return filings.
• Occasional errands for family and accounting department (bank deposits, revenue office, etc).

What You Will Need:

• Bachelor’s degree in accounting (optional)
• 3 + years experience working in a similar function
• Understands the privacy and sensitivity of the financial and personal information related to the family and diligently ensures the safeguarding of that information.
• Demonstrates a high level of autonomy, initiative, and independence.
• Excellent organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with strong attention to detail.
• Strong professional judgment, team player, and reliable
• Proficiency in Windows, including MS Word, Excel, and Outlook along with financial accounting packages such as Sage or QuickBooks.
• Excellent writing and proofreading skills.

What Will Set You Apart:

• Experience with family office accounting a plus.