AP and Accounting Associate

Full Job Description

Main Objective:

• Primary responsibilities include accounts payable and general ledger processing along with support of applicable statutory and financial reporting for family office entities.

Essential Duties and Responsibilities:

• Organize invoices, proposals etc. in applicable folders in SharePoint
• Process invoices for each entity timely and accurately for review, approval, and payment
• Research and remediate issues with incoming invoices
• Process credit card transactions in the general ledger system by entity
• Maintain and organize W-9 forms on family office SharePoint site
• Help prepare files for 1099 reporting for each calendar year for various entities and liaison with Arthrex SALT team to create/mail the 1099s
• Mange account payable as well as Accounting Finance outlook mailboxes
• Assist with journal entry preparation for various areas including depreciation expense and monthly accruals
• Assist with preparation of upload of financial statements for various properties into general ledger system
• Reconcile intercompany balances monthly as well as follow up, research, and resolve any reconciling items timely.
• Perform monthly bank reconciliations and ensure any outstanding items are resolved in a timely manner including remediating stale outstanding checks
• Update procedure write-ups for the role as processes change
• Help maintain monthly close checklist and ensure signoff process is completed timely by partnering with the family office team.
• Continue to look for ways to streamline processes
• Other ad-hoc projects

Incidental Duties:

• The above statements describe the general nature and level of work being performed in this job.
• They are not intended to be an exhaustive list of all duties, and indeed additional responsibilities may be assigned, as required, by management.

Education and Experience:

• High School diploma or equivalent required
• Associates degree in accounting or related field preferred
• 1 year of accounts payable and/or accounting experience preferred
• Background in wealth management or family office environment preferred

Knowledge and Skill Requirements/Specialized Courses and/or Training:

• Tech Savvy with advanced Microsoft Office365 skills including Outlook, Excel, Word, SharePoint, PowerPoint, and Word
• Ability to work on confidential information and exercise discretion and sound judgement
• Problem solving and analytical skills with high attention to detail
• Ability to work both collaboratively and autonomously with high attention to detail
• Detail-oriented
• Highly adaptable with excellent time-management and follow-through skills
• Excellent organizational, written and verbal communication, and interpersonal skills required
• Working knowledge of PCs, databases, and general office equipment

Incidental Duties:

• The above statements describe the general nature and level of work being performed in this job.
• They are not intended to be an exhaustive list of all duties, and indeed additional responsibilities may be assigned, as required, by management.

Machine, Tools, and/or Equipment Skills:

• Virtual machines and laptops.
• Tech Savvy with proficiency in Microsoft Suite programs, Proficiency in Office 365 (Excel/Word/PowerPoint), SharePoint, OneDrive.
• Experience with SEI Archway Platform and SAGE FAS a plus.

Reasoning Ability:

• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Mathematical Skills:

• Ability to comprehend and apply mathematical principles to the degree required to perform the job based upon job requirements.

Language and Communication Skills:

• Ability to comprehend and apply language skills to the degree required to perform the job based upon the job requirements listed above.
• Ability to verbally communicate ideas and issues effectively to other team members and management.
• Ability to write and record data and information as required by procedures.

Pay: $37.7K – $47.7K a year