Bookkeeper

About The Job

• Prominent, multi-billion dollar family office seeks a Bookkeeper/Treasury Accountant.
• This is a hybrid role, 3 days per week in midtown Manhattan.

Responsibilities Include

Accounts Payable/Accounts Receivable:

• Processes invoices for 150+ entities, approximately 1,000+ bills/transactions a month, ensuring proper code blocking/portfolios and categories are selected for financial reporting purposes.
• Takes the lead in researching and correcting discrepancies by interacting with banks, vendors, and internal teams.
• Tracks capital calls/investment payments to enable the accounting department to reconcile all investment activity.
• Analyzes payments and year-to-date spend for select entities and projects for expense reporting, budget analysis, and planning purposes and reviews with the Finance Manager and Controller.
• Tracks contracts and balances due, validating invoices based on agreement terms.
• Utilize weekly balance reconciliation to monitor account activity in high-volume accounts and record any missed transactions to maintain accurate book balance for use in bi-weekly cash flow reports.
• Prepare all wires, whether invoices or funding. Create and adjust standing wires as needed.
• Works closely with the Controller, Investment Director, Director of Accounting, Principals, and External Vendors to obtain approvals on critical transactions, including tax payments and professional fees.
• Maintain various spreadsheets detailing payments and income for certain entities, and projects, for reporting and tracking purposes.
• Record, checks/wires/distributions and various deposits for all entities.
• Reconcile various credit card transactions, and ensure the accurate allocation of various expense categories and subcategories.

Cash Management:

• Monitor cash balances daily to ensure adequate funds to process invoices/investments.
• Request sale stocks/ETFs/managed account assets for funding when required.
• Ensure account fundings are prepared from the proper entity, confirming LLC ownership and percentages.
• Continuously reviews and proposes improvements in the company’s cash.
• Recommends the development and implementation of new processes, policies, systems, and tools to improve the effectiveness and efficiency of cash management activities.

Various Tasks:

• Request and fill out all necessary documentation, confirming accuracy, for bank account openings (checking, brokerage, managed), obtaining required signatures to submit to the bank for review
• Creates monthly invoices for rental tenants, monitors lease renewals to ensure they are kept up to date, and confirms receipt of rent payments and reimbursements.
• Mentors Accounting Assistants and Administrative Assistants, providing guidance on deposits and ensuring proper categorization.
• Communicate regularly with various household staff as it pertains to bill pay questions, approvals, credit card transactions, and concierge services for the staff and family members

Qualified candidates should have:

• At least 5 years of accounting experience in an Accounts Payable/Cash Management/Treasury Function

Pay: $90,000 – $110,000 a year