Executive Assistant

Website Hawthorne Lane

Full Job Description

  • As the Executive Assistant to Principals in this family office, you are a flexible professional eager to take on projects ranging from business development research, travel itinerary planning and booking, to day-to-day administrative functions for driven principals.
  • The ideal candidate has previous Executive Assistant experience, a strategic can-do attitude, and brings an enthusiastic, humble spirit to take on new and old projects.
  • If you bring positive energy into the office every day, go above and beyond for your team, and are driven by mission-aligned objectives, this is a great opportunity for you!

About The Job:

  • Schedule and coordinate meetings, appointments, and events for busy Principals with internal and external contacts.
  • Plan and book travel itineraries, including ground transportation, events, and accommodations.
  • Compose business documents, memos, PowerPoints, spreadsheets, and reports, including but not limited to, financial reporting, philanthropic interests, and projects.
  • Serve as a point of contact for internal and external staff, and vendors to relay important information and keep track of critical documents.
  • Maintain an organized paper and digital desk, updated spreadsheets and databases with contact information and relevant record-keeping information.
  • Assist with ad hoc special projects, including planning, execution, and follow-up event coordination and facilitation.

About You:

  • Degree in hand.
  • You possess your Bachelor’s degree with at least three years of previous EA experience.
  • Humble go-getter.
  • You consistently bring your A-game; no task is too big or small.
  • Energetic and eager.
  • You are excited to work and always looking for ways to improve and help.
  • Juggler.
  • You enjoy being the go-to person and managing projects, tracking changes in real-time.
  • Computer savvy.
  • You use Microsoft Suite products with ease.
  • Discrete.
  • You are sensitive to confidentially shared information in your role and prove you’re a trusted professional.
  • Sophisticated.
  • You understand the level of communication and composure when interacting with high-level business partners, and various stakeholder contacts.

Pay: $100,000 – $110,000 a year

To apply for this job please visit hawthornelane.com.

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