Family Office Assistant Controller

Principal Responsibilities:

• Lead annual budgeting and planning processes; manage delivery of all financial statements, cash flow reporting, and forecasting.
• Provide overall financial oversight and monitoring, including historical analysis, development, and implementation of financial policies and internal controls.
• Hold weekly client meetings to review spending trends and ensure tracking to budget.
• Work closely with other Client Treasury & Reporting (CT&R) team members on approval processes and deliverables.
• Oversee preparation of client and estate management reporting packages; develop and provide financial metrics to estate management executives.
• Work closely with client team on vendor management, including negotiations, requests for proposal processes, invoice auditing, and approvals.
• Partner with client team on processes and workflows to deliver premium client service.
• Compile and review general ledger entries, including allocations and reclassifications.
• Manage and maintain monthly close schedules, staying on target with deadlines and client expectations.
• Review monthly reconciliations of bank, brokerage, and credit card accounts.
• Serve as subject matter expert regarding financial policy and procedures, including sharing and maintaining best practices.
• Interface with client’s accountants regarding client tax packages and payments.
• Develop thorough understanding of client’s expectations and preferences to ensure tailored execution.
• Ensure delivery of accurate, timely work product and document preparation across team members with the highest level of attention to detail at all times.
• Be engaged leader of engagement, driving department-wide initiatives and employee engagement.
• Serve as a coach and mentor to all team members through training, answering questions, proactive knowledge sharing, and general developmental support.
• Hold regular one-on-one meetings with relevant team members, provide timely and constructive feedback, and conduct performance reviews to develop and grow reports.
• Promote and ensure respect for client privacy and confidentiality in all matters.