Family Office Controller

About the job:

• The Family Office Controller will lead the management of the complicated financial affairs of ultra‐high net worth client families, including reporting and monitoring multiple physical and financial assets, compiling and tracking tax reporting in conjunction with outside accounting firms, helping manage household employees, reconciling bank accounts and credit card statements, etc.
• The Family Office Controller will maintain confidentially in all matters while establishing trusted, personal relationships with the family clients to better understand their needs and preferences.
• The role offers an exceptional opportunity to assist families in caring for the current and future generations.
• The role requires someone who has strong interpersonal skills, the ability to communicate and manage effectively, and is personable with all members of the family client and their staff.
• The Family Office Controller must have a high level of integrity and dependability and can perform under pressure and with tight deadlines.
• The Family Office Controller will work closely with Manchester Capital Management’s (“MCM”) clients, Wealth Managers, Investment Associates, and Chief Financial Officer as well as other third‐party financial service providers and custodians to provide exceptional service to MCM’s family office clients.

Primary Responsibilities:

Provide client families with a high level of support with superior service and timely/accurate information, which may include, but is not limited to, the following activities:

• Maintain general ledger per GAAP and stay current with applicable regulations
• Provide and/or review accurate and timely monthly and quarterly financial statements and reports
• Provide detailed cash flow and expense analyses
• Provide actual cost reporting for all real estate projects
• Record journal entries and upload external vendor data into MCM’s accounting systems
• Coordinate clients’ accounts receivable, accounts payable and general ledger entries and maintenance
• Coordinate with outside accountants to ensure timely and accurate tax preparation and filing
• Assist with special projects and analyses as needed
• Portfolio accounting and administration
• Portfolio and individual investment performance reporting
• Brokerage, bank account, credit card and airplane reconciliations and analyses
• Track alternative investment subscriptions, redemptions, and capital calls through MCM’s reporting software
• Maintain and reconcile client accounts in QuickBooks and other software packages
• Prepare client account paperwork, including account opening forms
• Oversee overall risk management and insurance functions, and take initiative for continued improvements in control and processes
• Review and process money movements on behalf of clients
• Data entry/analysis