Principal Administrator at Lubbers Office

Job Description

We are seeking a highly organized and experienced Principal Administrator to join the Lubbers Office team. This pivotal role involves managing the day-to-day administrative and operational functions of the family office, supporting the family’s personal, financial, and philanthropic affairs with the utmost discretion and professionalism.

Key Responsibilities:

• Oversee and coordinate all administrative activities including scheduling, correspondence, document management, and vendor relations.
• Manage financial administration tasks such as budgeting, expense tracking, invoice processing, and financial reporting in collaboration with accounting teams.
• Coordinate family meetings, events, travel arrangements, and property management activities.
• Serve as the primary liaison between family members, advisors, legal counsel, and service providers.
• Maintain confidentiality and handle sensitive information with integrity and discretion.
• Implement and maintain office policies, procedures, and systems to ensure operational efficiency and compliance.
• Support estate planning, trust administration, and philanthropic initiatives by working closely with external advisors.
• Supervise and mentor junior administrative staff, fostering a collaborative and high-performance environment.
• Identify opportunities for process improvements and cost control.
• Prepare reports, meeting agendas, and documentation for family governance and investment committees.

Qualifications:

• Minimum 5 years of experience in family office administration, wealth management, or a related high-net-worth environment.
• Strong financial literacy with experience in budgeting, expense management, and vendor oversight.
• Exceptional organizational and communication skills.
• Proven ability to manage multiple priorities and complex schedules.
• High level of discretion, professionalism, and integrity.
• Proficiency with office management software and willingness to adapt to family office technology platforms.
• Ability to work independently and as part of a close-knit team.

Desired Attributes:

• Proactive problem-solver with excellent attention to detail.
• Service-oriented mindset with a commitment to excellence.
• Strong interpersonal skills and ability to build trusted relationships.
• Adaptable and flexible to meet the evolving needs of the family office.

Why Join Us?
This is an exciting opportunity to play a key role in a dynamic family office environment, contributing directly to the success and smooth operation of the family’s affairs. You will work closely with principals and advisors, gaining exposure to a broad range of responsibilities and challenges.

To Apply:
Please submit your resume and cover letter outlining your relevant experience and why you are the ideal candidate for this role.