family office structure
A Simple guide to family offices.
Strategy
Updated on August 11, 2022
Illustration: Lourenço Provencia

Table of Contents

Family offices have been around since the 19th century, the Rockefeller family being the most notable example. Wondering what is a family office? For some, the term may conjure up images of an industry stuck in yesteryear – where business is done over whisky and cigars or on the golf course. Rather than a physical location, family offices are full-service private wealth advisory firms that serve the needs of ultra-high-net-worth families.

1. What is a family office?

Whether it is a single or a multi-family office, the overall purpose is to grow and transfer wealth over generations. In addition to investment management, they often provide a breadth of concierge service which eclipse any single stand-alone service required by ultra-high-net-worth (UHNW) families. In this guide to family offices, we’ll break down exactly what these services include, which can range from philanthropy to property management.

The average wealth for ultra-high-net-worth families operating family offices is around $100 million in investable assets, with the company’s financial capital being the family’s own wealth. However, there is an emerging market of multi-family offices that serve a historically underserved segment – the sub-$100m category.

Family offices are a unique breed and tend to be incredibly opportunistic when it comes to putting capital to work. Where the average institutional investors require longer and more protracted due diligence cycles, family offices have significantly greater thresholds for longer investment hold times.

 

 

What was once a niche industry focused mainly in the United States, has now gone global. Over the past two decades or so, family offices have rapidly evolved, thereby changing the way in which the ultra-wealthy manage and allocate capital. An increase in private wealth has continued to expand the creation of new family offices in areas that were essentially void of them in the past.

 

However, like any vertical dealing with the ultra-wealthy, each family office is unique in set-up and structure requiring a different combination of services. What’s more, as a new influx of wealth owners enter the market and family offices ‘come online’, diversification of wealth categories is starting to take place. Tech wealth is growing twice as fast as other private wealth, leading to an increasing number of entrepreneurs establishing family offices to manage and professionalise their capital.

2. Why start a family office?

Complex financial needs

The financial needs of ultra-high-net worth families can be extremely complicated, which is why a family office provides significant value through its integrated service model. Managing a large pool of wealth can also be time-consuming and difficult and therefore, an external partner can ease the process.

Gaining an overview

Family offices are designed to help families best leverage assets and preserve wealth through legal support and wealth management services. When families work with multiple professional partners, it is often the case that important items fall through the cracks. Working with a family office can therefore provide oversight and reduce the silo effect.

Dedicated support

Family offices focus on few clients and rely on good relationships with family members for income. As a result, they are incentivised to deliver high-quality service and support. Many financial advisory firms provide advisors a stable salary and a commission, which can mean the interest to serve isn’t quite at the same level.

Trust-based relationships

Where financial advisory firms often experience high-turnover, family offices are built around the idea of long-lasting relationships. This personal touch creates the much-needed trust for ultra wealth families – where the family office advisors are in some ways seen as extensions of the family. This trust is crucial with advisors gaining deep insight into the business and finance operations and as a result, being able to provide more strategic guidance.

 

family office structure

3. What services do family offices provide?

Family offices often provide a comprehensive list of services across financial management, strategic planning, administrative support, and advisory services. Each of these domains is crucial to establishing a well-oiled machine.

family office structure

Financial management

Investment management, reporting, managing wealth transfers, and lifestyle management are fundamental to good financial management in family offices.

family office structure

Strategic planning

In order to support strategic planning for ultra-wealthy families, family offices must offer business advice, strategic estate planning, succession planning and educational planning

family office structure

Administrative support

Whilst financial management may be the primary function of family offices, handling correspondence with other service providers as well as philanthropic management, form a large part of the role.

family office structure

Advisory services

Additional to the other domains are advisory services where family offices provide tax, legal, compliance, regulatory advice alongside support on risk management.

4. Four tips for starting a family office

family office structure
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1. Establish clear internal communication
family office structure

Though the shared history of a family can be an asset to communications – it can also be a hindrance. A key advantage of a family office is its external setup which can provide organisation and structure for a family.

When starting a family office, keep lines of communication clear to ensure that everyone is on the same page. With more stakeholders involved, it becomes more important to structure and organise communication processes for the different circles – board members, shareholders, family members.

family office structure
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2. Invest in research & innovation
family office structure

Whilst family offices are primarily concerned with preserving family wealth, there is a adjacent need to maximise this wealth through investments in new growth areas.

Tracking the latest developments is crucial in family-owned businesses, in order to ensure that the business remains relevant. It further helps engender longevity by creating an adaptable structure that naturally creates space for future generations.  Areas related to yours should be regularly scanned for developments that might affect your business

family office structure
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3. Manage your reputation
family office structure

Reputation management looks at how a family and business want to be seen from the outside. If you don’t put out the story you want to be heard, the media is likely to simply make up their own story for you –and we know how that can turn out.

Storytelling is also important when it comes to positioning. A clear story creates clear positioning in the minds of the public and that helps a company attract the top people, partners, and investment opportunities needed to stay profitable.

family office structure
[]
4. Embrace new forms of media
family office structure

Good relations with the press still go a long way, but gone are the days of just sending out stockholders’ brochures or press releases announcing new appointments and annual earnings.

Today the trick is to get all the external channels working together to paint the picture that you want to portray. From a business standpoint, a LinkedIn profile is essential and there are several family offices that make excellent use of this channel.

family office structure

1. Establish clear internal communication

family office structure

Though the shared history of a family can be an asset to communications – it can also be a hindrance. A key advantage of a family office is its external setup which can provide organisation and structure for a family.

When starting a family office, keep lines of communication clear to ensure that everyone is on the same page. With more stakeholders involved, it becomes more important to structure and organise communication processes for the different circles – board members, shareholders, family members.

family office structure

2. Invest in research & innovation

family office structure

Whilst family offices are primarily concerned with preserving family wealth, there is a adjacent need to maximise this wealth through investments in new growth areas.

Tracking the latest developments is crucial in family-owned businesses, in order to ensure that the business remains relevant. It further helps engender longevity by creating an adaptable structure that naturally creates space for future generations.  Areas related to yours should be regularly scanned for developments that might affect your business

family office structure

3. Manage your reputation

family office structure

Reputation management looks at how a family and business want to be seen from the outside. If you don’t put out the story you want to be heard, the media is likely to simply make up their own story for you –and we know how that can turn out.

Storytelling is also important when it comes to positioning. A clear story creates clear positioning in the minds of the public and that helps a company attract the top people, partners, and investment opportunities needed to stay profitable.

family office structure

4. Embrace new forms of media

family office structure

Good relations with the press still go a long way, but gone are the days of just sending out stockholders’ brochures or press releases announcing new appointments and annual earnings.

Today the trick is to get all the external channels working together to paint the picture that you want to portray. From a business standpoint, a LinkedIn profile is essential and there are several family offices that make excellent use of this channel.

Q

What is the difference between a single family office and a multi-family office?

A
Traditionally, these were the two main options in terms of management structures and there was a correlation to the level of wealth, with the single family office coming at a higher price. Today however this speaks more of the client focus, either dedicated to a single client, serving a closed group or clients, or open to bringing on new clients on an ongoing basis.
Q

What is an “open” or a “closed” family office?

A
This term refers to a the commercial focus of a family office. A “closed” family office being one dedicated to a serving a single or a defined small group of clients. An “open” family office provides a service to a group of clients and they are open to accepting new clients on an ongoing basis.
Q

How do I start a family office?

A
The process of starting a family office can take several years. To start off it’s important to look at some of the examples of good single- and multi-family office operations and try and see if there’s anything that appeals in particular. Next taking some conversations with various types of family offices to understand what sets them apart can be really helpful to try and narrow down what type of family office would be well suited to your needs.
Q

When should I start a family office?

A
Family offices can either be started when there is still an industrial business owned by the family or individual or after a major exit or inheritance when there is a need to start managing wealth like a proper business.
Dr. Tonya Hoffman Shaun Parkin Matina Agio Jen van der Meer

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